CAEP Consortium Fiscal Administration Declaration: 2019-20 31 Gateway Adult Education Network

Status: Consortium Approved

California Adult Education Program : CFAD : 2019-20 Produced: May 1, 2019, 5:13 PM UTC Jessica Moran

31 Gateway Adult Education Network

Fiscal Declaration - Consortium Approved

Consortium Name
31 Gateway Adult Education Network
Funding Channel
Fiscal Agent
Fiscal Agent
Merced CCD
Upon receipt of the funds from the state, the Fiscal Agent will provide an upfront allocation of 1/12th every month to each member based on that member's allocation. As a Consortium, we have opted to operate on an upfront disbursement of funds of 1/12th of each member's award, which will be paid each month, upon received from the state. Each member will submit a monthly invoice requesting 1/12th of their funds with backup required for the prior month at the monthly invoice request. The benefits include a more streamlined process, one member having the Consortium information for reporting purposes versus various members having fragmented pieces, and the fiscal agent's ability to have a quick turnaround time in payment. The Fiscal Agent is requesting quarterly Financial Status Reports (FSRs) from its members. The FSRs are reviewed for completeness of appropriate support documentation and ensuring it is consistent with the submitted work plans. Once reviewed by the Accounting Technician, they are routed to the Fiscal Agent's Certifying Official for additional review. The FSRs are routed back to Fiscal for record keeping. The Fiscal Agent then reviews the reported expenditures against the approved member's budgets. The members complete a Budget Modification Request Form that is then routed for approval at the GAEN Board Meeting. The Fiscal Agent receives all approved Budget Modification Request Forms and updates members' budgets as applicable. Each Consortium Member provides expenditure reports by object code to the fiscal agent which is then validated and combined for the Consortia to be reported to the State. Consensus and approval for the programs to be served in our Consortium were agreed upon at the April 12th, 2019 GAEN Board Meeting. All members' work plans include details as to the populations to be served and the work plans were approved at such meeting. As a Consortium, we serve within all seven categories, based on the needs of the region. As it relates to the 5 percent for administrative costs, the Fiscal Agent has agreed to not charge more than 5% of the AB104 funds allocated to the Consortium for administrative responsibilities. The Fiscal Agent will track hours spent for administrative procedures and only true charge expenses, not to exceed 5% of the award amount.
GAEN Consortium has adopted the Fiscal and Budget Agreement. The members will spend funds within 18 months of the start of the fiscal cycle of the year it was first allocated.

Member Allocations

Member Name (2019-20) (2018-19) (2017-18)
Delhi Unified n/a $0 $0
Dos Palos Oro Loma Joint Unified $80,056 $80,056 $76,903
Gustine Unified $187,646 $187,646 $180,256
Le Grand Union High $78,573 $78,573 $75,478
Los Banos Unified $41,850 $40,450 $30,297
Mariposa County Unified $197,040 $197,040 $0
Merced CCD $614,470 $575,750 $747,992
Merced Co. Office of Education $252,195 $243,761 $234,160
Merced Union High $1,933,819 $1,869,147 $1,792,057
Total Allocated to Members $3,385,649 $3,272,423 $3,137,143
Total CAEP Funds $3,385,649 $3,272,423 $3,137,143
Total Remaining $0 $0 $0


Dos Palos Oro Loma Joint Unified - Member Representative

Approved by Frank Lemos


Gustine Unified - Member Representative

Approved by Gustine Adult School Denise Rivera-Pantoja


Le Grand Union High - Member Representative

Approved by Donna Alley


Los Banos Unified - Member Representative

Approved by Los Banos Unified School District Paul Enos


Mariposa County Unified - Member Representative

Approved by Kierstin Wight


Merced CCD - Member Representative

Approved by Jessica Moran


Merced Co. Office of Education - Member Representative

Approved by Mary Whited


Merced Union High - Member Representative

Approved by Steven Hobbs