CAEP Consortium Fiscal Reporting 05 Greater Opportunity Through Adult Learning
Year: 2018-19
CAEP Consortium Fiscal Reporting 05 Greater Opportunity Through Adult Learning
2018-19 Fiscal Year
Fiscal Report Submittal Status
Quarter 1 | Quarter 2 | Quarter 3 | Quarter 4 | |
---|---|---|---|---|
Cabrillo CCD | Submitted | Submitted | Submitted | Not Submitted |
Pajaro Valley Unified | Submitted | Submitted | Submitted | Submitted |
Santa Cruz Co. Office of Education | Submitted | Submitted | Submitted | Not Submitted |
Cabrillo CCD
Cabrillo CCD Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $0 | $0 | 100% | $22,000 | 0% | $22,000 |
2000 - Non-Instructional Salaries | $42,478 | $44,166 | 96.18% | $354,504 | 11.98% | $312,026 |
3000 - Employee Benefits | $18,874 | $18,786 | 100.47% | $146,762 | 12.86% | $127,888 |
4000 - Supplies and Materials | $1,878 | $2,042 | 91.99% | $30,624 | 6.13% | $28,746 |
5000 - Other Operating Expenses and Services | $2,322 | $2,287 | 101.51% | $114,688 | 2.02% | $112,366 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $2,214 | $2,222 | 99.63% | $20,202 | 10.96% | $17,988 |
Totals | $67,766 | $69,504 | 97.5% | $688,780 | 9.84% | $621,014 |
- Status
- Submitted
Cabrillo CCD Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $0 | $0 | 100% | $22,000 | 0% | $22,000 |
2000 - Non-Instructional Salaries | $87,820 | $96,049 | 91.43% | $354,504 | 24.77% | $266,684 |
3000 - Employee Benefits | $39,394 | $42,304 | 93.12% | $146,762 | 26.84% | $107,368 |
4000 - Supplies and Materials | $6,433 | $2,960 | 217.31% | $30,624 | 21.01% | $24,191 |
5000 - Other Operating Expenses and Services | $48,816 | $48,099 | 101.49% | $114,688 | 42.56% | $65,872 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $5,680 | $6,667 | 85.2% | $20,202 | 28.12% | $14,522 |
Totals | $188,143 | $196,078 | 95.95% | $688,780 | 27.32% | $500,637 |
Summary of Activities:
Activities include all salary and benefits related to supporting Consortia goals, administrative, financial , and programmatic monitoring. Working across members to advance our local objectives to addressing gaps in service, seamless transition, accelerated learning, and professional development. Our Consortia has hired a full time Transition Specialist, implementing Community Pro to tack students across our member entities, supporting the on-ramp and training of a new funded member, Santa Cruz Office of Education, and supported members in the development of noncredit programs to serve adult learners, improve data and accountability, and foster positive working relationships across members.- Status
- Submitted
Allocation Year Closeout: 2016-17
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2016-17 Reverted Funds:
- $0
- 2016-17 Status
- Closed
- Submitting Authority
- Dr. Matthew Wetstein, President
- Annabelle Rodriguez, Consortia Director - GOAL
Cabrillo CCD Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $4,965 | $4,400 | 112.84% | $22,000 | 22.57% | $17,035 |
2000 - Non-Instructional Salaries | $136,479 | $152,270 | 89.63% | $354,504 | 38.5% | $218,025 |
3000 - Employee Benefits | $63,218 | $67,950 | 93.04% | $146,762 | 43.08% | $83,544 |
4000 - Supplies and Materials | $7,570 | $4,798 | 157.78% | $30,624 | 24.72% | $23,054 |
5000 - Other Operating Expenses and Services | $79,968 | $60,743 | 131.65% | $114,688 | 69.73% | $34,720 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $5,680 | $9,091 | 62.48% | $20,202 | 28.12% | $14,522 |
Totals | $297,880 | $299,252 | 99.54% | $688,780 | 43.25% | $390,900 |
Summary of Activities:
Activities include all salary and benefits related to supporting Consortia goals, administrative, financial , and programmatic monitoring. Working across members to advance our local objectives to addressing gaps in service, seamless transition, accelerated learning, and professional development. Our Consortia has hired a full time Transition Specialist, implementing Community Pro to tack students across our member entities, supporting the on-ramp and training of a new funded member, Santa Cruz Office of Education, and supported members in the development of noncredit programs to serve adult learners, improve data and accountability, and foster positive working relationships across members.- Status
- Submitted
Cabrillo CCD Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $9,886 | $8,800 | 112.34% | $22,000 | 44.94% | $12,114 |
2000 - Non-Instructional Salaries | $185,704 | $200,608 | 92.57% | $354,504 | 52.38% | $168,800 |
3000 - Employee Benefits | $87,152 | $89,193 | 97.71% | $146,762 | 59.38% | $59,610 |
4000 - Supplies and Materials | $9,496 | $6,023 | 157.67% | $30,624 | 31.01% | $21,128 |
5000 - Other Operating Expenses and Services | $113,506 | $71,100 | 159.64% | $114,688 | 98.97% | $1,182 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $12,702 | $11,717 | 108.41% | $20,202 | 62.87% | $7,500 |
Totals | $418,446 | $387,441 | 108% | $688,780 | 60.75% | $270,334 |
- Status
- Unsubmitted
Pajaro Valley Unified
Pajaro Valley Unified Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $201,363 | $200,428 | 100.47% | $1,336,185 | 15.07% | $1,134,822 |
2000 - Non-Instructional Salaries | $166,634 | $174,011 | 95.76% | $790,961 | 21.07% | $624,327 |
3000 - Employee Benefits | $184,590 | $193,709 | 95.29% | $1,076,162 | 17.15% | $891,572 |
4000 - Supplies and Materials | $7,308 | $7,471 | 97.82% | $41,503 | 17.61% | $34,195 |
5000 - Other Operating Expenses and Services | $90,901 | $92,460 | 98.31% | $288,939 | 31.46% | $198,038 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $74,590 | 0% | $74,590 |
Totals | $650,796 | $668,079 | 97.41% | $3,608,340 | 18.04% | $2,957,544 |
Summary of Activities:
Activities include all salary and benefits cost relating to instructional delivery, testing, placement, daily operations, and professional development. Costs in 4000 accounts reflect upgrades in technology hardware and software as well as classroom and daily operations supplies. 5000 account expenditures are in the area of daily operational expenses, attendance at conferences for staff, recruitment, on-line technology licenses, brochure/advertisement costs. WASCAE has opened and extended programming especially in North County including Spanish GED, counseling services, ESL offering in Davenport and an new ABE/ASE Learning Center in San Lorenzo Valley. We have planned and piloted new 243 courses and have added a Transition Specialist for the 18-19 school year.- Status
- Submitted
Pajaro Valley Unified Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $497,283 | $601,283 | 82.7% | $1,336,185 | 37.22% | $838,902 |
2000 - Non-Instructional Salaries | $325,996 | $355,932 | 91.59% | $790,961 | 41.22% | $464,965 |
3000 - Employee Benefits | $437,654 | $484,273 | 90.37% | $1,076,162 | 40.67% | $638,508 |
4000 - Supplies and Materials | $19,377 | $16,601 | 116.72% | $41,503 | 46.69% | $22,126 |
5000 - Other Operating Expenses and Services | $161,161 | $130,023 | 123.95% | $288,939 | 55.78% | $127,778 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $27,322 | $33,566 | 81.4% | $74,590 | 36.63% | $47,268 |
Totals | $1,468,793 | $1,621,678 | 90.57% | $3,608,340 | 40.71% | $2,139,547 |
Summary of Activities:
Activities include all salary and benefits cost relating to instructional delivery, testing, placement, daily operations, and professional development. Costs in 4000 accounts reflect upgrades in technology hardware and software as well as classroom and daily operations supplies. 5000 account expenditures are in the area of daily operation expenses, professional development for staff, recruitment, on-line technology licenses, brochure/advertisement costs. WASCAE has opened and extended programs especially in the North County including Spanish GED, counseling services, ESL offering in Davenport and a new ABE/ASE learning center in San Lorenzo Valley. Have planned and piloted new 243 courses and have added a Transition Specialist for the 18-19 School Year. Have been stepping up on IET/IELCE activities. Not fully implemented, but there are meetings around development of pathways for ESL students to seque into CTE. Exploring Spanish literacy classes and preparing for implementation.- Status
- Submitted
Allocation Year Closeout: 2016-17
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2016-17 Reverted Funds:
- $0
- 2016-17 Status
- Closed
- Submitting Authority
- Michelle Rodriguez
- Helen Bellonzi, Director of Finance-PVUSD
Pajaro Valley Unified Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $695,645 | $935,330 | 74.37% | $1,336,185 | 52.06% | $640,540 |
2000 - Non-Instructional Salaries | $476,773 | $553,673 | 86.11% | $790,961 | 60.28% | $314,188 |
3000 - Employee Benefits | $640,142 | $753,313 | 84.98% | $1,076,162 | 59.48% | $436,020 |
4000 - Supplies and Materials | $36,727 | $29,052 | 126.42% | $41,503 | 88.49% | $4,776 |
5000 - Other Operating Expenses and Services | $206,196 | $216,704 | 95.15% | $288,939 | 71.36% | $82,743 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $49,980 | $55,943 | 89.34% | $74,590 | 67.01% | $24,610 |
Totals | $2,105,463 | $2,544,014 | 82.76% | $3,608,340 | 58.35% | $1,502,877 |
Corrective Action Plan
We have three vacancies since beginning of the year, plus one hard to fill teaching position. We also had a nine classes that did not run due to lack of student interest. Corrective Action Plan: One vacancy was filled mid year so we will start seeing the costs. We will work with our HR department to hire the other two positions as quickly as possible. We have been trying to actively recruit for the hard to fill teaching position and will continue to recruit. Most of this money won't be spent until July-December of 2019 due to purchase order deadline having passed and end of year so near it's too late to hire teachers. We anticipate increases in statutory benefits and H&W benefits in 19-20 that will absorb this as well as having to pay for a portion of a new technology system that our consortium will use to track student referrals and transitions. All of our on-line student software renewals are due in July of 19-20. Will implement more aggressive technology upgrades in 19-20.Summary of Activities:
Activities include all salary and benefits cost relating to instructional delivery, testing, daily operations, and professional development. Costs in 4000 accounts reflect upgrades in technology hardware and software as well as classroom and daily operations supplies. 5000 account expenditures are in the area of daily operating expenses, professional development for staff, recruitment, on-line technology licenses, brochure/advertisement costs. In 18-19 fiscal year WASCAE has opened and extended programs especially in the North County including Spanish GED, counseling services, ESL offered in Davenport and new ABE/ASE learning center in San Lorenzo Valley. Have planned and piloted new 243 courses and have added a Transition Specialist. Have been stepping up on IET/IELCE activities and still having meetings around development of pathways for ESL students to seque into CTE.- Status
- Submitted
Pajaro Valley Unified Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $1,071,820 | $1,336,185 | 80.21% | $1,336,185 | 80.21% | $264,365 |
2000 - Non-Instructional Salaries | $633,923 | $790,961 | 80.15% | $790,961 | 80.15% | $157,038 |
3000 - Employee Benefits | $941,223 | $1,076,162 | 87.46% | $1,076,162 | 87.46% | $134,939 |
4000 - Supplies and Materials | $40,503 | $41,503 | 97.59% | $41,503 | 97.59% | $1,000 |
5000 - Other Operating Expenses and Services | $246,827 | $288,939 | 85.43% | $288,939 | 85.43% | $42,112 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $74,590 | $74,590 | 100% | $74,590 | 100% | $0 |
Totals | $3,008,886 | $3,608,340 | 83.39% | $3,608,340 | 83.39% | $599,454 |
I certify that our agency did not exceed the allowed indirect rate as directed in the Adult Education Program Guidance: Yes
Corrective Action Plan
18-19 was a year of change and adding new programs and trial and error of different types of classes. Especially with the push for short term CTE classes and Adults in the Workforce integrated with Adult Basic Ed/Adult Secondary Ed and ESL specifically geared toward CTE pathways for accelerated learning for students to get them out into job industry quicker. WASCAE was trying to be somewhat conservative to make sure changes could be made based on trial and error of these new classes so additional classes or changes to what we had could be made. We anticipate with 19-20 cost increases for Step & Column, STRS, PERS, and Health & Welfare costs, a new tracking system the whole consortium will be using and cost sharing, and a few new positions that were identified as needed that the balance will be used up before 12/31/19.Summary of Activities:
Activities include all salary and benefits cost relating to instructional delivery, testing, daily operations, and professional development. Costs in 4000 accounts reflect upgrades in technology hardware and software as well as classroom and daily operations supplies. 5000 account expenditures are in the area of daily operating expenses, professional development for staff, recruitment, on-line technology licenses, brochure/advertisement costs. In 18-19 fiscal year WASCAE has opened and extended programs especially in the North County including Spanish GED, counseling services, ESL offered in Davenport and new ABE/ASE learning center in San Lorenzo Valley. Have planned and piloted new 243 courses and have added a Transition Specialist. Have been stepping up on IET/IELCE activities and still having meetings around development of pathways for ESL students to seque into CTE.- Status
- Submitted
Santa Cruz Co. Office of Education
Santa Cruz Co. Office of Education Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $0 | $0 | 100% | $20,941 | 0% | $20,941 |
2000 - Non-Instructional Salaries | $0 | $0 | 100% | $15,671 | 0% | $15,671 |
3000 - Employee Benefits | $0 | $0 | 100% | $15,445 | 0% | $15,445 |
4000 - Supplies and Materials | $0 | $0 | 100% | $0 | 100% | $0 |
5000 - Other Operating Expenses and Services | $0 | $0 | 100% | $9,924 | 0% | $9,924 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $3,099 | 0% | $3,099 |
Totals | $0 | $0 | 100% | $65,080 | 0% | $65,080 |
- Status
- Submitted
Santa Cruz Co. Office of Education Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $0 | $7,329 | 0% | $20,941 | 0% | $20,941 |
2000 - Non-Instructional Salaries | $0 | $5,485 | 0% | $15,671 | 0% | $15,671 |
3000 - Employee Benefits | $0 | $5,406 | 0% | $15,445 | 0% | $15,445 |
4000 - Supplies and Materials | $0 | $0 | 100% | $0 | 100% | $0 |
5000 - Other Operating Expenses and Services | $0 | $3,473 | 0% | $9,924 | 0% | $9,924 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $1,085 | 0% | $3,099 | 0% | $3,099 |
Totals | $0 | $22,778 | 0% | $65,080 | 0% | $65,080 |
Corrective Action Plan
We had expenses, but they were not posting to the correct fund. The fund was not set up at the county until recently. After we set up the fund in both systems, (ours and the county’s), we processed a journal to move the expenses from the general fund into fund 11 where it should have been. The expenses were incurred from July 1st, but the actual expense did not get posted to fund 11 until January 31st. They will show up in the quarter 3 report, and on-going.Summary of Activities:
Expenditures for Q1 & Q2 reflect instructional and support staff salaries and benefits to deliver High School Diploma programming at Career Advancement Charter . We are the newest funded member under the GOAL Consortia. We deliver independent studies to adult learners to complete their High School Diploma. We are in development of our ESL program. In addition to direction instruction CAC provides individualized educational planning , case management, tutoring, and referrals to WIOA partners and Cabrillo College as appropriate. Part of our activities these quarters have been focused on extensive CASAS trainings for staff and instructors. We are an active member in our GOAL Consortia and participate in all 3 year planning meetings.- Status
- Submitted
Allocation Year Closeout: 2016-17
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2016-17 Reverted Funds:
- $0
- 2016-17 Status
- Closed
- Submitting Authority
- Dr. Faris Sabbah, Deputy Superintendent of Schools
- Michelle Coffman, Financial Analyst
- Jenny Russell CAC-Sequoia, Principal
- Rebecca Olker
Santa Cruz Co. Office of Education Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $20,941 | $14,659 | 142.86% | $20,941 | 100% | $0 |
2000 - Non-Instructional Salaries | $11,680 | $10,970 | 106.48% | $15,671 | 74.53% | $3,991 |
3000 - Employee Benefits | $12,648 | $10,812 | 116.99% | $15,445 | 81.89% | $2,797 |
4000 - Supplies and Materials | $0 | $0 | 100% | $0 | 100% | $0 |
5000 - Other Operating Expenses and Services | $0 | $6,947 | 0% | $9,924 | 0% | $9,924 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $2,169 | 0% | $3,099 | 0% | $3,099 |
Totals | $45,269 | $45,556 | 99.37% | $65,080 | 69.56% | $19,811 |
Summary of Activities:
Expenditures for Q3 reflect instructional and support staff salaries and benefits to deliver High School Diploma programming at Career Advancement Charter . We are the newest funded member under the GOAL Consortia. We deliver independent studies to adult learners to complete their High School Diploma. We are in development of our ESL program. In addition to direction instruction CAC provides individualized educational planning , case management, tutoring, and referrals to WIOA partners and Cabrillo College as appropriate. Part of our activities these quarters have been focused on extensive CASAS trainings for staff and instructors. We are an active member in our GOAL Consortia and participate in all 3 year planning meetings.- Status
- Submitted
Santa Cruz Co. Office of Education Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $20,941 | $20,941 | 100% | $20,941 | 100% | $0 |
2000 - Non-Instructional Salaries | $15,671 | $15,671 | 100% | $15,671 | 100% | $0 |
3000 - Employee Benefits | $15,151 | $14,518 | 104.36% | $15,445 | 98.1% | $294 |
4000 - Supplies and Materials | $0 | $0 | 100% | $0 | 100% | $0 |
5000 - Other Operating Expenses and Services | $0 | $9,924 | 0% | $9,924 | 0% | $9,924 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $2,588 | $3,099 | 83.51% | $3,099 | 83.51% | $511 |
Totals | $54,351 | $64,153 | 84.72% | $65,080 | 83.51% | $10,729 |
Corrective Action Plan
We are carrying over some of the funding to send staff to the CAEB Conference in October and to purchase some instructional materials and supplies.Summary of Activities:
We have used the CAEP budget to fund an ESL Teacher and to cover non-instructional support costs for the recruitment, retention, and academic support of new English Learner students to ensure their success. Recruited ESL students are often not supported by ADA funding.- Status
- Unsubmitted
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