CAEP Consortium Fiscal Reporting 18 Gavilan Regional Adult Career and Education Services
Year: 2019-20
CAEP Consortium Fiscal Reporting 18 Gavilan Regional Adult Career and Education Services
2019-20 Fiscal Year
Fiscal Report Submittal Status
Quarter 1 | Quarter 2 | Quarter 3 | Quarter 4 | |
---|---|---|---|---|
Gavilan Joint CCD | Submitted | Not Submitted | Not Submitted | Not Submitted |
Gilroy Unified | Submitted | Not Submitted | Not Submitted | Not Submitted |
Morgan Hill Unified | Submitted | Not Submitted | Not Submitted | Not Submitted |
San Benito High | Submitted | Not Submitted | Not Submitted | Not Submitted |
Gavilan Joint CCD
Gavilan Joint CCD Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $41,131 | $59,443 | 69.19% | $237,771 | 17.3% | $196,640 |
2000 - Non-Instructional Salaries | $19,767 | $30,190 | 65.48% | $120,758 | 16.37% | $100,991 |
3000 - Employee Benefits | $21,622 | $23,537 | 91.86% | $94,147 | 22.97% | $72,525 |
4000 - Supplies and Materials | $3,510 | $2,625 | 133.71% | $10,500 | 33.43% | $6,990 |
5000 - Other Operating Expenses and Services | $3,522 | $28,147 | 12.51% | $112,587 | 3.13% | $109,065 |
6000 - Capital Outlay | $36 | $750 | 4.8% | $3,000 | 1.2% | $2,964 |
7000 - Other Outgo | $3,692 | $3,750 | 98.45% | $15,000 | 24.61% | $11,308 |
Indirect Costs | $4,664 | $7,423 | 62.83% | $29,692 | 15.71% | $25,028 |
Totals | $97,944 | $155,864 | 62.84% | $623,455 | 15.71% | $525,511 |
Corrective Action Plan
Cost have been reduced as a result of personnel changes. Short-term vocational program development expenses will increase progress toward the target.Summary of Activities:
Courses and embedded support are continuing. Curriculum and program development is occurring.- Status
- Submitted
Gavilan Joint CCD Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $41,131 | $118,886 | 34.6% | $237,771 | 17.3% | $196,640 |
2000 - Non-Instructional Salaries | $19,767 | $60,379 | 32.74% | $120,758 | 16.37% | $100,991 |
3000 - Employee Benefits | $21,622 | $47,074 | 45.93% | $94,147 | 22.97% | $72,525 |
4000 - Supplies and Materials | $3,510 | $5,250 | 66.86% | $10,500 | 33.43% | $6,990 |
5000 - Other Operating Expenses and Services | $3,522 | $56,294 | 6.26% | $112,587 | 3.13% | $109,065 |
6000 - Capital Outlay | $36 | $1,500 | 2.4% | $3,000 | 1.2% | $2,964 |
7000 - Other Outgo | $3,692 | $7,500 | 49.23% | $15,000 | 24.61% | $11,308 |
Indirect Costs | $4,664 | $14,846 | 31.42% | $29,692 | 15.71% | $25,028 |
Totals | $97,944 | $311,728 | 31.42% | $623,455 | 15.71% | $525,511 |
- Status
- Unsubmitted
Gavilan Joint CCD Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $41,131 | $178,328 | 23.06% | $237,771 | 17.3% | $196,640 |
2000 - Non-Instructional Salaries | $19,767 | $90,569 | 21.83% | $120,758 | 16.37% | $100,991 |
3000 - Employee Benefits | $21,622 | $70,610 | 30.62% | $94,147 | 22.97% | $72,525 |
4000 - Supplies and Materials | $3,510 | $7,875 | 44.57% | $10,500 | 33.43% | $6,990 |
5000 - Other Operating Expenses and Services | $3,522 | $84,440 | 4.17% | $112,587 | 3.13% | $109,065 |
6000 - Capital Outlay | $36 | $2,250 | 1.6% | $3,000 | 1.2% | $2,964 |
7000 - Other Outgo | $3,692 | $11,250 | 32.82% | $15,000 | 24.61% | $11,308 |
Indirect Costs | $4,664 | $22,269 | 20.94% | $29,692 | 15.71% | $25,028 |
Totals | $97,944 | $467,591 | 20.95% | $623,455 | 15.71% | $525,511 |
- Status
- Unsubmitted
Gavilan Joint CCD Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $41,131 | $237,771 | 17.3% | $237,771 | 17.3% | $196,640 |
2000 - Non-Instructional Salaries | $19,767 | $120,758 | 16.37% | $120,758 | 16.37% | $100,991 |
3000 - Employee Benefits | $21,622 | $94,147 | 22.97% | $94,147 | 22.97% | $72,525 |
4000 - Supplies and Materials | $3,510 | $10,500 | 33.43% | $10,500 | 33.43% | $6,990 |
5000 - Other Operating Expenses and Services | $3,522 | $112,587 | 3.13% | $112,587 | 3.13% | $109,065 |
6000 - Capital Outlay | $36 | $3,000 | 1.2% | $3,000 | 1.2% | $2,964 |
7000 - Other Outgo | $3,692 | $15,000 | 24.61% | $15,000 | 24.61% | $11,308 |
Indirect Costs | $4,664 | $29,692 | 15.71% | $29,692 | 15.71% | $25,028 |
Totals | $97,944 | $623,455 | 15.71% | $623,455 | 15.71% | $525,511 |
- Status
- Unsubmitted
Gilroy Unified
Gilroy Unified Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $37,981 | $33,611 | 113% | $134,444 | 28.25% | $96,463 |
2000 - Non-Instructional Salaries | $9,725 | $8,714 | 111.6% | $34,857 | 27.9% | $25,132 |
3000 - Employee Benefits | $10,361 | $10,916 | 94.91% | $43,665 | 23.73% | $33,304 |
4000 - Supplies and Materials | $295 | $22,952 | 1.29% | $91,807 | 0.32% | $91,512 |
5000 - Other Operating Expenses and Services | $601 | $1,933 | 31.09% | $7,733 | 7.77% | $7,132 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $15,000 | 0% | $15,000 |
Totals | $58,963 | $78,127 | 75.47% | $327,506 | 18% | $268,543 |
Corrective Action Plan
Slow purchasing beginning will pick up by 3rd and 4th quarterSummary of Activities:
Start of year with regular on-going expenditures, primarily in salary/benefits- Status
- Submitted
Gilroy Unified Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $37,981 | $67,222 | 56.5% | $134,444 | 28.25% | $96,463 |
2000 - Non-Instructional Salaries | $9,725 | $17,429 | 55.8% | $34,857 | 27.9% | $25,132 |
3000 - Employee Benefits | $10,361 | $21,833 | 47.46% | $43,665 | 23.73% | $33,304 |
4000 - Supplies and Materials | $295 | $45,904 | 0.64% | $91,807 | 0.32% | $91,512 |
5000 - Other Operating Expenses and Services | $601 | $3,867 | 15.54% | $7,733 | 7.77% | $7,132 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $15,000 | 0% | $15,000 |
Totals | $58,963 | $156,253 | 37.74% | $327,506 | 18% | $268,543 |
- Status
- Unsubmitted
Gilroy Unified Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $37,981 | $100,833 | 37.67% | $134,444 | 28.25% | $96,463 |
2000 - Non-Instructional Salaries | $9,725 | $26,143 | 37.2% | $34,857 | 27.9% | $25,132 |
3000 - Employee Benefits | $10,361 | $32,749 | 31.64% | $43,665 | 23.73% | $33,304 |
4000 - Supplies and Materials | $295 | $68,855 | 0.43% | $91,807 | 0.32% | $91,512 |
5000 - Other Operating Expenses and Services | $601 | $5,800 | 10.36% | $7,733 | 7.77% | $7,132 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $15,000 | 0% | $15,000 |
Totals | $58,963 | $234,380 | 25.16% | $327,506 | 18% | $268,543 |
- Status
- Unsubmitted
Gilroy Unified Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $37,981 | $134,444 | 28.25% | $134,444 | 28.25% | $96,463 |
2000 - Non-Instructional Salaries | $9,725 | $34,857 | 27.9% | $34,857 | 27.9% | $25,132 |
3000 - Employee Benefits | $10,361 | $43,665 | 23.73% | $43,665 | 23.73% | $33,304 |
4000 - Supplies and Materials | $295 | $91,807 | 0.32% | $91,807 | 0.32% | $91,512 |
5000 - Other Operating Expenses and Services | $601 | $7,733 | 7.77% | $7,733 | 7.77% | $7,132 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $15,000 | 0% | $15,000 | 0% | $15,000 |
Totals | $58,963 | $327,506 | 18% | $327,506 | 18% | $268,543 |
- Status
- Unsubmitted
Morgan Hill Unified
Morgan Hill Unified Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $43,425 | $64,278 | 67.56% | $257,111 | 16.89% | $213,686 |
2000 - Non-Instructional Salaries | $24,283 | $30,488 | 79.65% | $121,952 | 19.91% | $97,669 |
3000 - Employee Benefits | $22,568 | $29,054 | 77.68% | $116,217 | 19.42% | $93,649 |
4000 - Supplies and Materials | $1,005 | $29,354 | 3.42% | $117,415 | 0.86% | $116,410 |
5000 - Other Operating Expenses and Services | $1,827 | $8,126 | 22.48% | $32,505 | 5.62% | $30,678 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $32,259 | 0% | $32,259 |
Totals | $93,108 | $161,300 | 57.72% | $677,459 | 13.74% | $584,351 |
Corrective Action Plan
We are working on hiring teachers and employees for open positions. We anticipate higher spending in Q2. Indirect costs will all be paid in Q4.- Status
- Submitted
Morgan Hill Unified Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $43,425 | $64,278 | 67.56% | $257,111 | 16.89% | $213,686 |
2000 - Non-Instructional Salaries | $24,283 | $30,488 | 79.65% | $121,952 | 19.91% | $97,669 |
3000 - Employee Benefits | $22,568 | $29,054 | 77.68% | $116,217 | 19.42% | $93,649 |
4000 - Supplies and Materials | $1,005 | $29,354 | 3.42% | $117,415 | 0.86% | $116,410 |
5000 - Other Operating Expenses and Services | $1,827 | $8,126 | 22.48% | $32,505 | 5.62% | $30,678 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $32,259 | 0% | $32,259 |
Totals | $93,108 | $161,300 | 57.72% | $677,459 | 13.74% | $584,351 |
- Status
- Unsubmitted
Morgan Hill Unified Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $43,425 | $64,278 | 67.56% | $257,111 | 16.89% | $213,686 |
2000 - Non-Instructional Salaries | $24,283 | $30,488 | 79.65% | $121,952 | 19.91% | $97,669 |
3000 - Employee Benefits | $22,568 | $29,054 | 77.68% | $116,217 | 19.42% | $93,649 |
4000 - Supplies and Materials | $1,005 | $29,354 | 3.42% | $117,415 | 0.86% | $116,410 |
5000 - Other Operating Expenses and Services | $1,827 | $8,126 | 22.48% | $32,505 | 5.62% | $30,678 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $32,259 | 0% | $32,259 |
Totals | $93,108 | $161,300 | 57.72% | $677,459 | 13.74% | $584,351 |
- Status
- Unsubmitted
Morgan Hill Unified Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $43,425 | $64,278 | 67.56% | $257,111 | 16.89% | $213,686 |
2000 - Non-Instructional Salaries | $24,283 | $30,488 | 79.65% | $121,952 | 19.91% | $97,669 |
3000 - Employee Benefits | $22,568 | $29,054 | 77.68% | $116,217 | 19.42% | $93,649 |
4000 - Supplies and Materials | $1,005 | $29,354 | 3.42% | $117,415 | 0.86% | $116,410 |
5000 - Other Operating Expenses and Services | $1,827 | $8,126 | 22.48% | $32,505 | 5.62% | $30,678 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $32,259 | 0% | $32,259 | 0% | $32,259 |
Totals | $93,108 | $193,559 | 48.1% | $677,459 | 13.74% | $584,351 |
- Status
- Unsubmitted
San Benito High
San Benito High Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $3,178 | $8,353 | 38.05% | $33,412 | 9.51% | $30,234 |
2000 - Non-Instructional Salaries | $5,586 | $4,456 | 125.37% | $17,822 | 31.34% | $12,236 |
3000 - Employee Benefits | $3,948 | $6,449 | 61.22% | $25,795 | 15.31% | $21,847 |
4000 - Supplies and Materials | $56 | $750 | 7.47% | $3,000 | 1.87% | $2,944 |
5000 - Other Operating Expenses and Services | $325 | $1,052 | 30.89% | $4,209 | 7.72% | $3,884 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $4,212 | 0% | $4,212 |
Totals | $13,093 | $21,060 | 62.17% | $88,450 | 14.8% | $75,357 |
Corrective Action Plan
We will determine if we need an additional Adult Ed teacher by next quarter. As of now, staffing is appropriate.- Status
- Submitted
San Benito High Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $3,178 | $16,706 | 19.02% | $33,412 | 9.51% | $30,234 |
2000 - Non-Instructional Salaries | $5,586 | $8,911 | 62.69% | $17,822 | 31.34% | $12,236 |
3000 - Employee Benefits | $3,948 | $12,898 | 30.61% | $25,795 | 15.31% | $21,847 |
4000 - Supplies and Materials | $56 | $1,500 | 3.73% | $3,000 | 1.87% | $2,944 |
5000 - Other Operating Expenses and Services | $325 | $2,105 | 15.44% | $4,209 | 7.72% | $3,884 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $4,212 | 0% | $4,212 |
Totals | $13,093 | $42,119 | 31.09% | $88,450 | 14.8% | $75,357 |
- Status
- Unsubmitted
San Benito High Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $3,178 | $25,059 | 12.68% | $33,412 | 9.51% | $30,234 |
2000 - Non-Instructional Salaries | $5,586 | $13,367 | 41.79% | $17,822 | 31.34% | $12,236 |
3000 - Employee Benefits | $3,948 | $19,346 | 20.41% | $25,795 | 15.31% | $21,847 |
4000 - Supplies and Materials | $56 | $2,250 | 2.49% | $3,000 | 1.87% | $2,944 |
5000 - Other Operating Expenses and Services | $325 | $3,157 | 10.3% | $4,209 | 7.72% | $3,884 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $4,212 | 0% | $4,212 |
Totals | $13,093 | $63,179 | 20.72% | $88,450 | 14.8% | $75,357 |
- Status
- Unsubmitted
San Benito High Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $3,178 | $33,412 | 9.51% | $33,412 | 9.51% | $30,234 |
2000 - Non-Instructional Salaries | $5,586 | $17,822 | 31.34% | $17,822 | 31.34% | $12,236 |
3000 - Employee Benefits | $3,948 | $25,795 | 15.31% | $25,795 | 15.31% | $21,847 |
4000 - Supplies and Materials | $56 | $3,000 | 1.87% | $3,000 | 1.87% | $2,944 |
5000 - Other Operating Expenses and Services | $325 | $4,209 | 7.72% | $4,209 | 7.72% | $3,884 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $4,212 | 0% | $4,212 | 0% | $4,212 |
Totals | $13,093 | $88,450 | 14.8% | $88,450 | 14.8% | $75,357 |
- Status
- Unsubmitted
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