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CAEP Allocation Amendment: 2018-19 31 Gateway Adult Education Network

Status: Certified

CAEP Allocation Amendment: 2018-19 Produced: Sep 3, 2020, 03:43 AM UTC Vilma Reynoso

31 Gateway Adult Education Network

Allocation Amendment Summary

Fiscal Declaration

The Fiscal Declaration information in this section has been provided as a courtesy. It has not been changed since CFAD has been approved by the Member Representatives.

Consortium Name
31 Gateway Adult Education Network
Funding Channel
Fiscal Agent
Fiscal Agent
Not Selected
Narrative
The Fiscal Agent will provide an upfront allocation of 1/12th every month to each member based on that member's allocation.As a Consortium, we have opted to operate on an upfront disbursement of funds of 1/12th of each member's award, which will be paid each month. Each member will submit a monthly invoice requesting 1/12th of their funds with backup required for the prior month at the monthly invoice request. The benefits include a more streamlined process, one member having the Consortium information for reporting purposes versus various members having fragmented pieces, and the fiscal agent's ability to have a quick turnaround time in payment. The Fiscal Agent is requesting quarterly Financial Status Reports (FSRs) from its members. The FSRs are reviewed for completeness of appropriate support documentation and ensuring it is consistent with the submitted work plans. Once reviewed by the Accounting Technician, they are routed to the Fiscal Agent's Certifying Offical for additional review. The FSRs are routed back to Fiscal for record keeping. The Fiscal Agent then reviews the reported expenditures against the approved member's budgets. The members complete a Budget Modification Request Form that is then routed for approval at the GAEN Board Meeting. The Fiscal Agent receives all approved Budget Modification Request Forms and updates members' budgets as applicable.Each Consortium Member provides expenditure reports by object code to the fiscal agent which is then validated and combined for the Consortia to be reported to the State. The Fiscal Agent is requesting bi-annual Financial Status Reports (FSRs) from its members. The FSRs are reviewed for completeness of appropriate support documentation and ensuring it is consistent with the submitted work plans. Once reviewed by the Accounting Technician, they are routed to the Fiscal Agent's Certifying Offical for additional review. The FSRs are routed back to Fiscal for record keeping. The Fiscal Agent then reviews the reported expenditures against the approved member's budgets. The members complete a Budget Modification Request Form that is then routed for approval at the GAEN Board Meeting. The Fiscal Agent receives all approved Budget Modification Request Forms and updates members' budgets as applicable.Each Consortium Member provides expenditure reports by object code to the fiscal agent which is then validated and combined for the Consortia to be reported to the State. Consensus and approval for the programs to be served in our Consortium were agreed upon at the __April 18th, 2018__. GAEN Board Meeting. All members' work plans included details as to the populations to be served and the work plans were approved at such meeting. As a Consortium, we serve within all seven categories, based on the needs of the region. As it relates to the 5 percent for administrative costs, the Fiscal Agent has agreed to not charge more than 5% of the AB104 funds allocated to the Consortium for administrative responsibilities. The Fiscal Agent will track hours spent for administrative procedures and only charge true expenses, not to exceed 5% of the award amount.
Changes
N/A

Amended Member Allocations for 2018-19

Member AgencyAmended AllocationAdjustment Made
Dos Palos Oro Loma Joint Unified$68,122
Gustine Unified$110,616-$16,095
Le Grand Union High$43,580
Los Banos Unified$56,897
Mariposa County Unified$79,526
Merced CCD$484,894
Merced Co. Office of Education$538,008
Merced Union High$1,890,780$16,095
Total Allocated to Members$3,272,423
Total CAEP Funds$3,272,423
Total Remaining (Must be $0) $0

Member Agencies

Member AgencyMember TypeContactPhone
Delhi UnifiedUnified School DistrictMarisol Zaragoza(209) 384-6213
Dos Palos Oro Loma Joint UnifiedUnified School DistrictFrank Lemos(209) 392-1043
Gustine UnifiedUnified School DistrictGustine Adult School Denise Rivera-Pantoja(209) 854-9575 ext: 600
Le Grand Union HighHigh School DistrictDonna Alley(209) 389-9400
Los Banos UnifiedUnified School DistrictDr. Sean Richey Los Banos USD(209) 826-3801 ext: 7020
Mariposa County UnifiedUnified School DistrictKierstin Wight(209) 742-0220
Merced CCDDistrictJessica Moran(209) 381-6477
Merced Co. Office of EducationCounty Office of Education (COE)Holly Newlon(209) 381-6740
Merced Union HighHigh School DistrictSteven Hobbs(209) 325-2802

Certification & Assurances

By clicking "Approve" on the approval cards below, you are certifying the CFAD as well as confirming that you and ALL consortium members agree to the Assurances listed below.

Assurances

Membership & Decision-Making
  • I certify that any community college district, school district, or county office of education, or any joint powers authority consisting of community college districts, school districts, county offices of education, or a combination of these, located within the boundaries of the adult education region shall be permitted to join the consortium as a member (EC 84905 (a)(b). (See Membership Box above).
  • I certify that only members as described above (and in EC 84905) are allowed to join my consortium as members and participate in decision making and approvals whether in a public meeting, or via the NOVA planning, budgeting & expense reporting system.
  • I certify that as a condition of joining a consortium, as a member, I shall commit to reporting any funds (as described in EC 84916) available to that member for the purposes of education and workforce services for adults and the uses of those funds through the annual Program Area exercise in NOVA for reporting leveraged funds, and instructional hours.
  • I certify that as a member of the consortium my district shall be represented only by an official designated by the governing board of the member (EC 84905 (c)).
  • I certify that as a member of the consortium, I shall participate in any decision made by the consortium (EC 84905 (d)(1)(A)).
  • I certify that all decision made by the consortium and its members is final (EC 84905 (d)(1)(F)).
  • I certify that I will adhere to the consortium rules and procedures and, as agreed upon by the consortium members, to any additional by-laws, charters, etc.
Public Meetings
  • I certify that a proposed decision is considered at an open, properly noticed public meeting of the consortium at which members of the public may comment (EC 84905 (d)(1)(B)).
  • I certify that the consortium has provided the public with adequate notice of a proposed decision and considered any comments submitted by members of the public, and any comments submitted by members of the public have been distributed publicly (EC 84905 (d)(1)(C)).
  • I certify that the consortium has requested comments regarding a proposed decision from other entities located in the adult education region that provide education and workforce services for adults (EC 84905 (d)(1)(D)(i)).
  • I certify that the consortium has requested comments regarding a proposed decision from other entities located in the adult education region that provide education and workforce services for adults (EC 84905 (d)(1)(D)(i)).
  • I certify that the consortium has considered input provided by pupils, teachers employed by local educational agencies, community college faculty, principals, administrators, classified staff, and the local bargaining units of the school districts and community college districts before it makes a decision (EC 84905 (d)(1)(E)).
  • I certify that in addition to the meeting requirements listed in EC 84905, and as agreed upon by the consortium members, that I will follow the public meeting requirements listed in the Ralph M. Brown Act as the Brown Act applies to the governing body of any “local body created by state or federal statute.” (Ed. Code, section 54952.)
Reporting Requirements
  • I certify that I will participate in completing and updating any consortium long range and/or short range planning efforts and/or budget work plans (EC 84906, 84914(a)).
  • I certify that all CAEP expenses have been expended in the CAEP seven program areas, and services provided are consistent with the 3-year plan, the annual plan, and my district’s work plan & budget as submitted in NOVA (EC 84913 (1-7), 84906, 8914(a)).
  • I certify that my expenditures of CAEP funds match the objectives/activities included in the annual plan and the member work plan (EC 84906, 84914(a)).
  • I certify that my expenditures of CAEP funds adhere to the allowable uses of funds as identified in the CAEP Fiscal Management Guide.
  • I certify that I will report student level enrollment data and outcomes as prescribed by the State CAEP Office (EC 84920).
  • I certify that I will share financial expenditure and progress reports with the members of my regional consortium.
  • I certify that I understand that as a member if I do not meet any of these items I have certified, I will be deemed an ineffective member which may result in a loss or reduction of CAEP funding (EC 84914(b)).
  • I certify that all CAEP expenses have been expended only for the education of persons 18 years of age or older (EC 84901(a)).

Merced CCD - Member Representative

Approved by Jessica Moran

08/17/2020 04:23 PM PDT

Mariposa County Unified - Member Representative

Approved by Kierstin Wight

08/17/2020 04:40 PM PDT

Merced Co. Office of Education - Member Representative

Approved by Holly Newlon

08/28/2020 08:46 AM PDT

Le Grand Union High - Member Representative

Approved by Donna Alley

08/17/2020 03:28 PM PDT

Los Banos Unified - Member Representative

Approved by Dr. Sean Richey Los Banos USD

08/17/2020 04:17 PM PDT

Merced Union High - Member Representative

Approved by Steven Hobbs

08/17/2020 03:13 PM PDT

Gustine Unified - Member Representative

Approved by Gustine Adult School Denise Rivera-Pantoja

08/17/2020 03:17 PM PDT

Dos Palos Oro Loma Joint Unified - Member Representative

Approved by Frank Lemos

08/17/2020 03:10 PM PDT

Delhi Unified - Member Representative

Approved by Vilma Reynoso

09/02/2020 08:43 PM PDT